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Executive Assistant - Institutional Client Business

Date Posted: Jan 6, 2022

Location: Whippany, NJ, US, 7981

Company: MetLife

Role Value Proposition: 

MetLife Investment Management (MIM) is one of the largest institutional investors and asset managers in the world, with over $651 billion in combined managed assets, and has consistently generated superior returns for both policyholders and shareholders. The enterprise has more than 900 dedicated professionals with extensive experience and expertise across public and private fixed income and private assets, including real estate.  Visit us at to learn more.


The Executive Assistant is responsible for providing executive administrative support to the Global Head of the Institutional Client Business.  This position requires excellent judgement, attention to detail, flexibility, and the ability to prioritize workload in a complex, fast-moving environment. Must be able to work independently with minimal supervision and demonstrate excellent interpersonal and communication skills, both verbal and written.  Expected to maintain confidentiality and exhibit a high level of discretion and professionalism.  


Key Responsibilities:  

  • Effectively manage Microsoft Outlook calendar, inbox, and address books.
  • Schedule and coordinate meetings / conference calls; prepare related materials / correspondence; arrange and coordinate complex travel itineraries.
  • Demonstrate judgement in prioritizing meetings and managing calendar effectively by gaining knowledge on business priorities.
  • Process expense reports and vendor invoices for reimbursement/payments and reconciliation.
  • Interface with senior leaders, executive assistants of senior leaders, at all levels of the organization, both within and outside the company. Assist Managers and Directors as needed with miscellaneous tasks.
  • Coordinate various on-site and off-site meetings and engage with Conference & Event Planning.
  • Assist in the preparation and/or coordination of memoranda, presentations, reports, and spreadsheets by preparing and editing text, slides, and other materials.
  • Manage domestic and international travel arrangements and prepare expense reports involving currency conversion.
  • Own all aspects of new hire onboarding and essentials (i.e., laptop, monitors, keyboard, mouse, phone, etc.).  


Essential Business Experience and Technical Skills:


  • 7-10+ years of related experience.
  • Strong PC skills, including high proficiency in Microsoft Office Suite: Outlook, PowerPoint, Word, Excel, WebEx, and internet skills.
  • Exceptional customer service capabilities. Demonstrated ability to work to a high-quality standard. Extremely organized and detail oriented.
  • Outstanding attention to detail with good follow-up skills, proactive, stays ahead of requests.
  • Excellent organizational and time management skills; Calendar/schedule management.
  • Well-developed written, communication and inter-personal skills; demonstrating an ease with interacting professionally – at senior levels - within and across functional teams.
  • Must be able to multi-task with a keen eye to detail and handle heavy flow of incoming and outgoing requests for meetings or information; Discretion in handling confidential materials/information.
  • Self-starter; ability to independently anticipate needs, look ahead, plan for contingencies, manage concurrent tasks, prioritize tasks and follow-up; Ability to recognize opportunities to improve and stream-line processes.


  • Bachelor’s degree.


Business Category

Investments/Institutional Client Business


Number of Openings





At MetLife, we’re leading the global transformation of an industry we’ve long defined. United in purpose, diverse in perspective, we’re dedicated to making a difference in the lives of our customers.” 


MetLife, through its subsidiaries and affiliates, is one of the world’s leading financial services companies, providing insurance, annuities, employee benefits and asset management to help its individual and institutional customers navigate their changing world. Founded in 1868, MetLife has operations in more than 40 countries and holds leading market positions in the United States, Japan, Latin America, Asia, Europe and the Middle East.


We are one of the largest institutional investors in the U.S. with $642.4 billion of total assets under management as of March 31, 2021. We are ranked #46 on the Fortune 500 list for 2021. In 2020, we were named to the Dow Jones Sustainability Index (DJSI) for the fifth year in a row. DJSI is a global index to track the leading sustainability-driven companies. We are proud to have been named to Fortune magazine's 2021 list of the "World's Most Admired Companies." 


MetLife is committed to building a purpose-driven and inclusive culture that energizes our people. Our employees work every day to help build a more confident future for people around the world.



We want to make it simple for all interested and qualified candidates to apply for employment opportunities with MetLife.  For further information about how to request a reasonable accommodation, please click on the Disability Accommodations link below.



MetLife is a proud Equal Employment Opportunity and Affirmative Action employer dedicated to attracting, retaining, and developing a diverse and inclusive workforce. All qualified applicants will receive consideration for employment at MetLife without regards to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.



MetLife maintains a drug-free workplace.



Requisition #: 122583