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Executive Assistant

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Date Posted: Jun 25, 2022

Location(s): New York, NY, US, 10166

Company: MetLife

Key Responsibilities: 

  • Coordinate multiple internal and external meetings involving Regional Vice President and other senior leaders in the company as well external stakeholders.
  • Manage travel arrangements and prepare expense reports.
  • Manage vendor contracts, vendor onboarding, purchase orders and processing payments of departmental invoices; Organize, prioritize, and direct general incoming and outgoing information, requests, and queries (by email, phone, and mail).
  • Troubleshoot IT-related issues with Helpdesk and other internal resources; Organize electronic and soft copy documents and communications including those that may require confidential treatment.
  • Assist with managing internal and external events (conferences, planning meetings, receptions, etc.).
  • Assist with the general operations of the office, as well as support for Regional Directors as needed.

Administration

  • Manage Microsoft Outlook calendar, inbox, and address books.
  • Schedule and coordinate meetings, conference calls; prepare related materials/correspondence as needed; print materials and assist in preparation/coordination of memoranda, presentations, reports, etc.
  • Calendar management, expense reports, catering, regional meeting logistics, org charts, distribution lists.
  • Assist with supply ordering, facilities request, security request, etc.

 Invoices

  • Process expense reports and vendor invoices for reimbursement/payments and reconciliation.
  • Interface with the team and clients at all levels of the organization, both within and outside the company.

 

Essential Business Experience and Technical Skills:

Required:

  • Exceptional customer service capabilities and a demonstrated ability to work to a high-quality standard.
  • Outstanding attention to detail with good follow-up skills, proactive, stays ahead of requests.
  • Excellent organizational and time management skills; Calendar/schedule management.
  • Well-developed written, communication and inter-personal skills; demonstrating an ease with interacting professionally – at senior levels - within and across functional teams.
  • Must be able to multi-task with a keen eye to detail and handle heavy flow of incoming and outgoing requests for meetings or information.
  • Self-starter; ability to independently anticipate needs, look ahead, plan for contingencies, manage concurrent tasks, prioritize tasks and follow-up; Ability to recognize opportunities to improve and stream-line processes.
  • Strong team player, seen as the ‘go to’ person on both teams for administrative and troubleshooting assistance.
  • Strong PC skills, including high proficiency in Microsoft Office Suite: Outlook, PowerPoint, Word, Excel, WebEx and internet skills.
  • Discretion in handling confidential materials/information.

Preferred:

  • Bachelor’s Degree or related business experience preferred

 

Business Category

Group Benefits_01022

 

Travel

0%

 

Number of Openings

1

 

At MetLife, we’re leading the global transformation of an industry we’ve long defined. United in purpose, diverse in perspective, we’re dedicated to making a difference in the lives of our customers.

MetLife:

MetLife, through its subsidiaries and affiliates, is one of the world’s leading financial services companies, providing insurance, annuities, employee benefits and asset management to help its individual and institutional customers navigate their changing world. Founded in 1868, MetLife has operations in more than 40 countries and holds leading market positions in the United States, Japan, Latin America, Asia, Europe and the Middle East.

 

We are one of the largest institutional investors in the U.S. with $642.4 billion of total assets under management as of March 31, 2021. We are ranked #46 on the Fortune 500 list for 2021. In 2020, we were named to the Dow Jones Sustainability Index (DJSI) for the fifth year in a row. DJSI is a global index to track the leading sustainability-driven companies. We are proud to have been named to Fortune magazine's 2021 list of the "World's Most Admired Companies." 

       

MetLife is committed to building a purpose-driven and inclusive culture that energizes our people. Our employees work every day to help build a more confident future for people around the world.

 

 

We want to make it simple for all interested and qualified candidates to apply for employment opportunities with MetLife.  For further information about how to request a reasonable accommodation, please click on the Disability Accommodations link below.

 

 

MetLife is a proud Equal Employment Opportunity and Affirmative Action employer dedicated to attracting, retaining, and developing a diverse and inclusive workforce. All qualified applicants will receive consideration for employment at MetLife without regards to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

 

 

MetLife maintains a drug-free workplace.

 

 

Requisition #: 126006

 


Nearest Major Market: New York City