Executive Assistant

Job Location: United States : New York : New York 

Alternate Job Location: Not Applicable : Not Applicable

Work Arrangement: Hybrid

Role Value Proposition: 

MetLife is a premier provider of employee benefits, insurance products, and financial services. We are seeking a highly motivated Executive Assistant to primarily provide administrative support to a Senior Vice President and her/his reports, as well as other attorneys across our legal department as needed. This is a great opportunity to join a team of experienced attorneys and legal support professionals. Success in this role is dependent on the development of positive working relationships with a wide range of colleagues both within and outside of the Law Department. The successful candidate will demonstrate excellent technology proficiency, attention to detail, strong interpersonal skills, and the ability to exercise sound judgement with all tasks. This person will support various areas within Legal Affairs, depending on business needs.

Key Responsibilities:  

• Highly collaborative, professional partner with the ability to work as a team player and mutually support and work effectively with individuals at all levels of the organization.
• Must manage own performance independently and effectively with excellent time management skills.
• Superior prioritization, organization, proofreading, and office administration skills.
• High degree of initiative and the capacity to anticipate the needs of professionals.
• Highly proficient in MS Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, eDocs, SharePoint, Workshare Compare; ability to troubleshoot basic software issues and learn new systems quickly.
• Workload management; manage multiple assignments with a strong focus on attention to detail, organization and prioritization.
• Proactively find solutions to issues with an ownership mindset.
• Calendar management involving internal and external stakeholders using Outlook and scheduling tools.
• Interface with executive assistants of senior leaders, at all levels of the organization, both within and outside of the company.
• Demonstrate judgement in prioritizing meetings and managing calendars effectively by gaining knowledge of business priorities.
• Provide administrative assistance to attorneys and other team members as needed.
• Assisting with department project as needed, using judgment to make decisions, within the scope of responsibilities and other work-related duties as assigned.
• Prepare high-quality, accurate documents, memos, presentations, reports, and charts.
• Work with various tools, including matter management and ebilling, expense reports, and other platforms.
• Work on special projects and assignments as requested.
• Attend and participate in meetings and events as required.
• Arrange business travel - including airlines, hotels, and transportation - and take initiative to collect travel receipts and submit expense reimbursement requests promptly.
• Answer telephones and direct inquiries to appropriate parties for prompt and efficient resolution.
• Maintain documents and records in accordance with administrative and record retention policies.

Essential Business Experience and Technical Skills:

Required Skills:

• Minimum of 3 - 5 years administrative experience supporting multiple leaders.
• Strong computer skills, including Microsoft Word Office Suite (Word, Outlook, Excel, PowerPoint and Adobe) SharePoint
• Exceptional written and verbal communication skills.
• Must demonstrate a high level of confidentiality at all times.
• Excellent organization, time management, and multi-tasking skills required.
• Ability to execute with urgency and agility.
• Strong record of success collaborating with diverse personalities.

Preferred Skills:

• Associates degree or higher.
• Law firm or legal department experience.
• Ability to foster trusting relationship with clients and ensure confidentiality at all times.
• Positive, proactive, and able to adapt to changes in the work environment.
• Strong oral and written communication skills, including the ability to draft well-written correspondence.
• Detail oriented work focus with a commitment to accuracy and quality balanced with timeliness.
• Candidate should work well in team environments.
• Demonstrate the ability to maintain professionalism under pressure.

At MetLife, we’re leading the global transformation of an industry we’ve long defined. United in purpose, diverse in perspective, we’re dedicated to making a difference in the lives of our customers.

MetLife:

MetLife, through its subsidiaries and affiliates, is one of the world’s leading financial services companies, providing insurance, annuities, employee benefits and asset management to help its individual and institutional customers navigate their changing world. Founded in 1868, MetLife has operations in more than 40 countries and holds leading market positions in the United States, Japan, Latin America, Asia, Europe and the Middle East.

We are one of the largest institutional investors in the U.S. with $642.4 billion of total assets under management as of March 31, 2021. We are ranked #46 on the Fortune 500 list for 2021. In 2020, we were named to the Dow Jones Sustainability Index (DJSI) for the fifth year in a row. DJSI is a global index to track the leading sustainability-driven companies. We are proud to have been named to Fortune magazine’s 2021 list of the “World’s Most Admired Companies.”      

MetLife is committed to building a purpose-driven and inclusive culture that energizes our people. Our employees work every day to help build a more confident future for people around the world.

The wage range for applicants for this position is $57,300- 76,400.  This role is also eligible for annual short-term incentive compensation. MetLife offers a comprehensive benefits program, including healthcare benefits, life insurance, retirement benefits, parental leave, legal plan services and paid time off. All incentives and benefits are subject to the applicable plan terms.

We want to make it simple for all interested and qualified candidates to apply for employment opportunities with MetLife.  For further information about how to request a reasonable accommodation, please click on the Disability Accommodations link below.

MetLife is a proud Equal Employment Opportunity and Affirmative Action employer dedicated to attracting, retaining, and developing a diverse and inclusive workforce. All qualified applicants will receive consideration for employment at MetLife without regards to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

MetLife maintains a drug-free workplace.